APA 7th Edition — Report Citations

Free APA Report Citation Generator

Government reports, technical reports, and policy documents each require specific APA 7th edition formatting. Paste a URL or search by title to generate correctly formatted reference list entries with the author-date system.

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How to cite a report in APA

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APA Report Citation Format

Government Report:

Author/Agency. (Year). Title of report (Report No. XXX). Publisher. URL

Technical Report with Individual Author:

Author, A. B. (Year). Title of report (Technical Report No. XXX). Organization. URL

In-Text Citation:

(Author/Agency, Year) — author-date system

APA Report Citation Examples

Government Report

National Institute of Mental Health. (2024). Mental health statistics (Report No. NIH-24-8088). U.S. Department of Health and Human Services. https://www.nimh.nih.gov/statistics

In-text: (National Institute of Mental Health, 2024)

Technical Report with Individual Author

Williams, R. J. (2023). Climate change impact assessment for coastal regions (Technical Report EPA-2023-04). Environmental Protection Agency. https://www.epa.gov/reports/climate-coastal

In-text: (Williams, 2023)

International Organization Report

World Health Organization. (2022). World mental health report: Transforming mental health for all. WHO. https://www.who.int/publications/i/item/9789240049338

In-text: (World Health Organization, 2022)

Report Without Report Number

U.S. Census Bureau. (2023). Income and poverty in the United States: 2022. U.S. Government Publishing Office. https://www.census.gov/library/publications

In-text: (U.S. Census Bureau, 2023)

Examples formatted in APA style

Special Cases for APA Report Citations

Organization as author and publisher When the author and publisher are the same organization, omit the publisher. Example: American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.).
Reports with no report number Simply omit the report number from the citation. The format remains the same: Agency. (Year). Title. Publisher. URL
Abbreviating organization names in-text Spell out the full name the first time with the abbreviation in brackets: (National Institutes of Health [NIH], 2024). Use the abbreviation in subsequent citations: (NIH, 2024).
Reports retrieved from databases If the report has a DOI, include it instead of a URL. If retrieved from a database without a DOI, provide the URL of the report's landing page rather than the database URL.

Frequently Asked Questions

How do I cite a government report in APA?

List the government agency as the author, followed by the year in parentheses, the report title in italics, the report number in parentheses if available, the parent department as publisher, and the URL. Example: National Institute of Mental Health. (2024). Mental health statistics (Report No. NIH-24-8088). U.S. Department of Health and Human Services. https://www.nimh.nih.gov/statistics

Do I need a report number for APA citations?

Include the report number in parentheses after the title if one is available — for example, (Report No. NIH-24-8088) or (Technical Report EPA-2023-04). If the report does not have a number, simply omit it. The citation is still valid without one.

How do I cite a WHO or UN report in APA?

Use the full organization name as the author — do not abbreviate on first use. Example: World Health Organization. (2024). World mental health report: Transforming mental health for all. WHO. https://www.who.int/publications. In-text, spell out the name the first time: (World Health Organization, 2024), then you may abbreviate in subsequent citations: (WHO, 2024).

Is this APA report citation generator free?

Yes. CiteMe lets you generate APA 7th edition report citations for free. Paste a URL or search by title to get a correctly formatted reference list entry and in-text citation instantly.

How do I cite a report with individual authors in APA?

If the report has named individual authors, list them in standard APA author format: Last, F. M. (Year). Title of report (Report No. XXX). Organization. URL. Example: Williams, R. J. (2023). Climate change impact assessment for coastal regions (Technical Report EPA-2023-04). Environmental Protection Agency. https://www.epa.gov/reports